Day 1
8:00 – 9:00 AM Registration 

9:00 – 12:00 PM The Basics of Government Contracting
I. Foundational Subjects and Concepts
A.  Government Contracting
B. The Roles of Legislative, Executive and Judicial Branches
C. The Fiscal Impact (Spending Profiles) of Contracting on Federal Spending
D. The Acquisition/Contracting Cycle
E. Government Contracting Personnel
F. Sources of Legal Authority Affecting Government Contracting
G. Key and Unique Aspects of Government Contracting
H. Fiscal Considerations in Government Contracting
I. Competition Requirements in Contracting\

12:00 – 1:00 PM Lunch Break
 
1:00 – 4:00 PM Formation
 II.   Contract Formation and Award
 A.  Basic Contractor Qualifications
B. Socio-Economic Aspects of Government Contracting
C. Contractor Organizational Conflicts of Interests
D. “Types” of Contracts
E. Contractor Remedies Concerning Procurement Award

DAY 2

9:00 – 12:00 PM  Administration
III.  Contract Performance and Administration
A.  Contract Interpretation
B. Contract Specifications
C. Government and Contractor Rights in Intellectual Property and Technical Data
D. Government Inspection of Contractor Supplies and Services
E. Changes to Contracts (Contract Modifications)
F. Government Remedies for Defective Contractor Tender of Supplies & Services
G. Contract Payment
H. Contract Termination
I. Contract Disputes

IV.  Summary Comments: Three Key areas of Government and Contractor Errors in Contracting
A.  Failure to Insure all Government and Contractor Contractual Commitments and Agreements are in Final Agreement
B. Avoidable Misunderstanding and Disagreements Over the Meaning of the Contract (Contract Interpretation Issues)
C. Unauthorized Government Requests Honored by Contractors

12:00 – 1:00 PM Lunch Break 

1:00 – 4:00 PM The Federal Acquisition Regulation (FAR)
I.  The Statutory Basis for the Federal Procurement Regulation System
A. The Armed Services Procurement Act of 1947; and
B. The Federal Property and Administrative Services Act of 1949

II. Applicability of the FAR
A. “Acquisitions”
B. “Appropriated Funds”
C. Grants and Cooperative Agreements
D. Statutory Exceptions to FAR Applicability

DAY 3

9:00 – 12:00 PM    The Federal Acquisition Regulation (FAR)

III. Impact of the Three Branches of the Government on the FAR
A. Congress
B. Executive Branch
a. President
b. Office of Management and Budget
c. Office of Federal Procurement Policy
C. Judicial Branch
a. Courts
b. Boards of Contract Appeals (actually part of the Executive Branch but performing a judicial function)

IV. Organization of the FAR System
A. Title 48 of the Code of Federal Regulations
B. The FAR Numbering System
C. Agency FAR Supplements and Their Relationship to the FAR

12:00 – 1:00 PM Lunch Break 

1:00 – 4:00 PM The Federal Acquisition Regulation (FAR)
V. How to Keep Current With FAR Changes
A. Agency and Public Participation in Rule Changes
B. Proposed Rules
C. Interim Rules
D. Final Rules

VI. How to Determine Which Clause or Provision to Use

VII. FAR Part 1 – The FAR System
A. Guiding Principles
B. FAR Conventions
C. FAR Deviations
D. Definitions of Words and Terms Used in the FAR

DAY 4

9:00 – 12:00 PM    Cost & Price Analysis in Government Contracts
I. Contract Pricing in Federal Procurement
A. Objectives of Government Contract Pricing
B. Methods of Contract Pricing
C. Maximizing Price Competition
D. Current Federal Trends

II. Pricing Information and Data Requirements
A. Certified Cost or Pricing Data
B. Exemptions From Certified Cost or Pricing Data
C. Data Other Than Certified Cost or Pricing Data
D. Impact on Oversight and Audit
E. Risks

III. Price Related Factors for Award
A. Primary and Secondary Price Related Factors
B. Selecting Price Related Factor
C. Applying Price Related Factors
 
12:00 – 1:00 PM Lunch Break 

1:00 – 4:00 PM Cost & Price Analysis in Government Contracts
IV. Price Analysis
A. Sealed Bidding
B. Commercial Item Acquisition
C. Competition
D. Negotiation
E. Documenting Price Analysis

V. Cost Analysis
A. Cost Estimates and FAR Table 15-2
B. Direct Labor
C. Direct Material
D. Subcontractor Pricing
E. Other Direct Cost
F. Indirect Cost
G. Facilities Capital Cost of Money

VI. Profit/Fee Analysis
A. Statutory Limitations
B. General Factors Affecting Profit or Fee
C. Weighted Guidelines Profit Analysis

VII. Preparing for Negotiation
A. Trade-Off Analysis
B. Documentation Requirements
C. Factual Support

DAY 5

9:00 – 12:00 PM    Contract Cost Accounting Systems/Requirements
I. Introduction to the Regulatory Environment
A.  Overview of the Federal Marketplace
B. Players in Acquisition Process

II. Accounting System Requirements
A. General Ledger Controls & Requirements
B. Financial vs. Management Reporting
C. Subsidiary Ledgers
D. Chart of Accounts
E. Memorandum Records
F. Reconciliations
G. Integration and Relationship to Other Business Systems
H. Oversight – Audit Support versus Determination of System Acceptability
I. SF 1408 – Accounting System Survey

III. Job Cost Accounting
A. Cost Segregation by Final Cost Objective
B. Project Cost Reporting/Ledger
C. Accounting for Unallowable Costs
D. Tracing Transactions
E. Documentation

IV. Specific Cost Accounting Provisions
A. Direct vs. Indirect Costs
B. Indirect Costs
C. Intermediate Cost Allocations and Service Centers
D. Cost Accounting Standards
E. Truth in Negotiations Act

V. Timekeeping and Labor Charging

12:00 – 1:00 PM Lunch Break 

1:00 – 4:00 PM Contract Cost Accounting Systems/Requirements
VI. Billing System
A. Relationship to Accounting System
B. Provisional Billing
C. Progress Payments

VII. Earned Value Management Systems and Accounting Systems

VIII. DCAA Involvement
A. DCAA Contract Audit Manual
B. DCAA Audit Programs
C. Internal Control Audit Planning (ICAPS)
D. Control Environment and Overall Accounting System

IX. Information Technology General & Application Controls

X. Importance of implementing, documenting and maintaining “compliant” internal controls

XI. Steps for Success