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Overview

Newly updated for 2023!

Proposals, Negotiations, Audits: a walkthrough and review of the requirements, process, negotiations, audits in the development and use of Forward Pricing Rate Proposals, Forward Pricing Rate Agreements (FPRAs), and Forward Pricing Rate Recommendations (FPRRs) in government contracting.  In addition, we will also cover an analysis of best practices and the latest developments in Forward Pricing Rates. 

An FPRA is a written agreement between the Government and a contractor which sets the rates used for bid and proposal purposes for a period of time in the future.  The Government will enter into an agreement with a contractor who has a significant volume of pricing activities with the Government as it can be an efficient way to establish rates as baselines for pricing all contracts, modifications, and other contractual actions that will be performed during the period covered by the agreement.  With an FPRA in place, the contractor and the Government save the time required to develop, review and approve new estimates for bidding on new work during the agreement period. 

Both the Government and the contractor have the responsibility to determine if any conditions change that affect the validity of the agreement, rates, and estimates. 

Contractors should note that all FPRAs submissions must be prepared and supported with cost or pricing data that are accurate, current, and complete. 

In addition, FPRAs must include the specific terms and conditions covering the expiration, application, and data requirements for the systematic monitoring of rates to ensure their continued validity. 

In any price proposal, contractors must specifically describe the FPRAs, if any, to which the rates apply.  Contractors must also identify the latest cost or pricing data already submitted in accordance with the agreement. 

The purpose of this workshop is to: 

  • Review the advantages and requirements to consider in FPRAs
  • Outline the basic process in the preparation, negotiation, audit and approval of FPRAs
  • Analyze the latest developments and initiatives in the use of FPRAs, FPRRs
  • Identify and explain the applicable FAR and DFARS rules, regulations and contract  terms and conditions
  • Review the audit procedures applicable to FPRAs
  • Explain the rights, responsibilities and remedies available to both the Government and the contractor in FPRAs
Dates/Locations
July 24-25, 2024
The Westin Hilton Head Island
Hilton Head Island, SC
Travel Info
Request Group Quote
Fill out this form and someone from FPS will contact you shortly. You can fill out as much or as little information as you would like. Prefer to talk to us? Call 651.666.2030.
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November 12-13, 2024
San Diego Marriott La Jolla
San Diego, CA
Travel Info
Request Group Quote
Fill out this form and someone from FPS will contact you shortly. You can fill out as much or as little information as you would like. Prefer to talk to us? Call 651.666.2030.
Submit
Thank You
You will be contacted shortly.
Agenda
8:00 AM - 3:00 PM
Hilton Head, SC
9:00 AM - 4:00 PM
All Other Locations

NEW AGENDA

FORWARD PRICING RATES
2 Days
Schedule: 9:00am to 4:00pm 
________________________________________

9:00-10:30 am    Introduction to Forward Pricing Rates (Who, What, When, Where and How)
Forward Pricing Rate Proposals (FPRPs)
Forward Pricing Rate Agreements (FPRAs)
Forward Pricing Rate Recommendations (FPRRs) and

10:30-10:45 am    BREAK

10:30-10:45 am    ROLES, RULES, REGULATIONS AND REQUIREMENTS

1.    Role of Rates in Government Contracts
a.    Contract types
b.    Rate Life Cycle
i.    Pricing
ii.    Costing
iii.    Billing
iv.    Settling

2.    The Rules, Regulations, and Guidance
a.    Federal Acquisition Regulation (FAR)
b.    Defense Federal Acquisition Regulation Supplement (DFARS)
c.    Truthful Cost and Pricing Data (fka TINA)
d.    Cost Accounting Standards (CAS)
e.    Defense Contract Audit Manual (DCAM)
f.    Department of Defense (DoD)
g.    Defense Contract Management Authority (DCMA)

3.    Business System Requirements
a.    DFARS Coverage
b.    Accounting System
c.    Estimating system

12:00-1:00 pm    LUNCH BREAK

1:00-2:30 pm    CLAUSES, RESPONSIBILITIES, PRINCIPLES AND STANDARDS

4.    Contract Clauses

5.    Responsibilities and Initiatives
a.    Contractor
b.    Contracting Officer (CO/KO)
c.    Administrative Contracting Officer (ACO)
d.    Price Negotiation Memorandum (PNM)

6.    Role of the FAR Cost Principles and CAS
a.    Cost Allowability
b.    Cost Allocation

2:30-2:45 pm    BREAK

2:45-4:00 pm    TRUTHFUL COST AND PRICING DATA (TCPD FKA TINA)

7.    Role and Requirements of the TINA, Requirements of Public Law 87-653, and Implementing Regulations
a.    Applicability
b.    Certified Cost or Pricing Data
c.    Exemptions and Exceptions
d.    Contractor Submission of Data
e.    Defining Cost or Pricing Data
f.    Data Submission Requirements
g.    Certifications
h.    Subcontractor Data
i.    Government Audit Rights
i.    Post Award Audit/Defective Pricing
ii.    “Price Reduction” Clause

DAY 2

9:00-10:30 am    NEGOTIATIONS

8.    Development of Negotiation Objectives
a.    Government
b.    Contractor
c.    Role of the ACO
d.    Preparation of the PNM
e.    Forwarding the PNM and FPRA to contract auditors

10:30-10:45 am    BREAK

10:45-12:00 pm    ESTIMATING AND UPDATING RATES

9.    The Rate Process
a.    Organization Responsibilities, Reviews and Sign-offs
b.    Budgets
c.    Data Sources
d.    Basis of Estimate

10.    Updates: Preparing Estimates
a.    Manufacturing vs. Professional Services Contracts
b.    Direct Material Costs
c.    Direct Labor Costs
d.    Indirect Costs

12:00-1:00pm     LUNCH BREAK

1:00-2:30 pm    COST CHANGES

11.    Implications of Cost Changes on Agreement Rates
a.    Labor 
b.    Indirect Costs
c.    Material Obsolescence and usage
d.    Spare Parts Provisioning
e.    Material Handling

12.    Business Changes Potentially Affecting FPRAs
a.    Changes in Business Volume
b.    Changes in Market Conditions Affecting Material or Labor Costs
c.    Savings Accruing from Cost Reduction Programs
d.    Changes in Manufacturing Processes
e.    Changes in the Treatment of Direct and Indirect Costs

2:30-2:45 pm    BREAK

2:45-3:45 pm    AUDITS AND CONCLUSIONS

13.    Rate Audits
a.    Proposals
b.    Incurred Costs
c.    Adequacy of Internal Controls
d.    Results of Prior Audits
e.    Differences Between Forecasted and Actual Rates
f.    Changes in the Contractor Organization
g.    Mix of Government and Commercial Business
h.    Estimating Practices
i.    Disclosed CAS Practices 

14.    Is an FPRA right for your business
a.    Life With an FPRA
b.    Life Without an FPRA
c.    Future Cost Uncertainty
d.    Open CAS issues
e.    Open FAR Cost Allowability Issues
f.    Contingencies

3:45 – 4:00 pm    SUMMARY, QUESTIONS, AND DISCUSSION

Experts
  • Robert Craig
    Principal, Saggar & Rosenberg, P.C.
    Bob’s clients benefit from his thirty-plus years of experience working with government contractors leading Accounting, IT, and Contract Management departments. All the situations he navigated and problems he solved have uniquely qualified him to help his clients solve technical accounting and...
    See Full Bio
Accreditation
See Individual Courses For Available Credits
Certificates of Completion are provided to all seminar participants who attend Federal Publications Seminars courses following the event, upon request.
CPE: Continuing Professional Education
Field of Study: Specialized Knowledge
Delivery Method: Group-Live Classroom
Federal Publications Seminars is affiliated with West Professional Development and is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org.
For more information regarding administrative policies such as refunds, cancellations and complaints, please contact Federal Publications Seminars at 888.494.3696.
CPE Hours
This program is eligible for: 13.0 (CPE) hours of credit
Program Level: Basics
Program Prerequisite: None
Advance Preparation: None
Method: Group-Live
CLP: Continuous Learning Points
Approved for CLP by Defense Acquisition University
Defense Acquisition Workforce members must acquire 80 Continuous Learning Points (CLP) every two years from the date of entry into the acquisition workforce for as long as the member remains in an acquisition position per DoD Instruction 5000.66. We will provide you with documentation of points awarded for completing the event.
CLP Hours
This program is eligible for: 11.0 (CLP) hours of credit
CLE: Continuing Legal Education
States have widely varying regulations regarding MCLE credit. LegalEdcenter is an approved provider in AL, AK, AR, CA, GA, IL, ME, MO, MS, NC, ND, NE, NH, NJ, NM, NV, NY, OH, OK, PA, RI, SC, TN, TX, UT, VA, VI, VT, WA, WI, and WV. Credit may be applied for in other jurisdictions on request and in accordance with state MCLE rules.
Please note that because some states are changing their policy on CLE reporting, you will need to fill out the request for credit from Federal Publications Seminars within 10 business days, or we may not be able to issue credits for the program.
CLE Hours
This program is eligible for: 11.0 (60 minutes), 13.0 (50 minutes)
Travel
San Diego Marriott La Jolla
4240 La Jolla Village Drive
San Diego, CA, 92037
8585871414
Hotel & Room Block Info
There is a room block for this location. The rate is $239/night and includes complimentary guest room internet and discounted overnight self-parking at $25/car/night. Reservations must be made by October 14, 2024.

To reserve your room, click here.

Cancel 48 hours prior to arrival to avoid one night room and tax penalty.
Government Per Diem
There is a PER DIEM room block for this location. The rate is $194/night and includes complimentary guest room internet and discounted overnight self-parking at $25/car/night.

To reserve your room, click here. 

Cancel 48 hours prior to arrival to avoid one night room and tax penalty.
General Information
FOOD AND BEVERAGE
Continental breakfast and lunch will be served each day.
The Westin Hilton Head Island
2 Grasslawn Avenue
Hilton Head Island, SC, 29928
8436814000
Hotel & Room Block Info

The room block rate for The Westin Hilton Head Island is SOLD OUT.  

The preferred hotel for you to make your room reservation at is:

COURTYARD HILTON HEAD SOUTH
79 Pope Avenue
Hilton Head Island, South Carolina 29928
Ph: 843.802.2180
courtyard.com

Making your reservation directly with the hotel - either by phone or online - will give you the best rate. This hotel is about 3.3 miles from The Westin and has a rooftop bar and pool.

If the Marriott Courtyard is no longer available, please refer to the following list of nearby hotels on the island:

NOTE: Federal Publications Seminars does not provide shuttle transportation to/from the host hotel (The Westin) from overflow hotels.

Government Per Diem

Government Per Diem rates are now sold out.

General Information

Food & Beverage
Continental breakfast and lunch will be served.

In-House
Bring Federal Publications Seminars to your location! If you would like to offer this course in-house, please contact us.
Schedule Training
Schedule Training
Fill out this form and someone from FPS will contact you shortly. You can fill out as much or as little information as you would like. Prefer to talk to us? Call 888.865.9082.
Request a Quote
Thank You
You will be contacted shortly.
CMBOK Alignments
Leadership
Character
Collaboration
Competence
Emotional Intelligence
Vision
Management
Business Management
Change Management
Financial Management
Project Management
Risk Management
Supply Chain Management
Guiding Principles
Communication and Documentation
Contract Principles
Regulatory Compliance
Situational Assessment
Skills and Roles
Standards of Conduct
Team Dynamics
Pre-Award
Plan Sales
Plan Solicitation
Prepare Offer
Request Offers
Award
Manage Disagreements
Plan Negotiations
Price or Cost Analysis
Select Source
Post-Award
Administer Contract
Close Out Contract
Ensure Quality
Manage Changes
Manage Subcontracts
Learn
Continuous Learning
Individual Competence
Organizational Capability
Level
  • 100
    Basic or fundamental subject matter is covered. Courses are geared to general knowledge or can be taken as a refresher.
  • 200
    Specific topics or issues within a topic area are covered. Students should be familiar with terms of art and general concepts concerning the course topic.
  • 300
    Workshops and class discussions cover specific subject matter in-depth, and participation is strongly encouraged. Attendees should have at least 2-3 years' experience in the area of study.
  • 400
    Courses build upon students' knowledge and experience, and cover complex issues within the subject matter. Should have 4-5 years' mastery of subject for in-depth analysis.
  • 500
    Masters-level programs designed for professionals with 5+ years' experience. Courses cover in-depth and technical analysis on specific subjects and updates on current issues.