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Understanding Overhead in Government Contracts

2008
Dates and Locations:

April 16-17
Flamingo Las Vegas
Las Vegas, NV
REGISTER ONLINE


Daily Schedule
9:00a.m.-4:00p.m.
Registration Fee
$ 995
CLE Hours
This Course is Eligible for
11.0(60 minute)
13.2(50 minute)
More CLE Info
CPE Hours
This Course is Eligible for
13.0(CPE)
hours of credit.
Program Level: Basic
Program Prerequisite: None
Advance Preparation: None
Method: Group-Live
More CPE Info

You've got to understand something before you can work with it. . .before you can make it work for you...before you can succeed. That idea is what this special course is all about:

Understanding Overhead in Government Contracts

Developed by Federal Publications Seminars, the program is styled (a) for contractors' non-accountant representatives who are involved in the dollar-business of bidding on Government contracts, submitting proposals, planning and monitoring performance, and prosecuting claims; and (b) for Government non-accountant representatives charged with reviewing or contesting the appropriateness of contractors' costs. It's based on the premise that non-accountants generally do not feel comfortable with the concept of overhead—although they do realize that to a large degree (often exclusively) overhead treatment can make or break a venture.

So, as detailed below, the distinguished Course Faculty, supplemented by the exclusive Course Manual, will explain: the nature of overhead vs. direct costs: varieties of overhead; what can/should be included in overhead: composition of overhead pools; allocation/liquidation of overhead; changes in overhead systems; Government requirements and Government audits; maximum recovery techniques; and more. They will, in short, do all they can to assure that you understand overhead so that you can more readily control it...justify it... recover it.

We cannot promise that even after spending two days of intensive study with us you'll think of overhead as something simple or consistently clear to work with. But we are certain that, at the least, this special course will substantially increase your ability to make overhead work for you. We invite you to join us.


The Course Curriculum

DIRECT VS. INDIRECT CHARGING
  1. Many Names/Same Meaning
    1. "Overhead"
    2. "Indirect Cost"
    3. "Indirect Expense"
    4. "Burden"
    5. "Pool"
  2. The Regulations
    1. Sources
      1. FAR
      2. CAS
    2. Definitions
    3. Concepts
      1. Allowability
      2. Allocability
      3. Materiality
      4. Accounting principles
    4. Compliance
  3. Choices In Charging
    1. Flexibility vs...
    2. Limitations
    3. Contract Clauses
    4. Selected Cost Treatment
      1. Labor
      2. Materials
      3. Supplies
      4. Purchased items
      5. Tooling
      6. Equipment rental
      7. Travel
      8. Depreciation
      9. Leases
      10. Fringe benefits
      11. Contract administration
      12. Service centers
      13. Selling expense
      14. R&D/B& P
      15. Others
  4. Financial Management
    1. Maximizing Cost Recovery
    2. Ease vs. Accuracy
    3. Cost Control
    4. Forecasting Costs
      1. Pooling
      2. Fixed costs
      3. Variable costs
      4. Semi-variable costs
    5. Traceability Of Costs
    6. Contract Mix
    7. Cosmetics
      1. Calculating the dollars
      2. Lowering the "rate"
    8. Pricing Strategy
    9. Program Planning
    10. Optimum Competitive Position
    11. Employee Incentives
    12. Govt Audit
      1. Govt rights
      2. Scope of audit
      3. What to expect
      4. Accounting changes
      5. Coping with audits
    13. The Shifting Overhead Rate

    DIRECT COSTS

  5. Types Of Costs
    1. Usual
    2. Unusual
    3. Special Cases
  6. Application Of Overhead
    1. When Appropriate
    2. When Not
  7. Cost Objectives
    1. Charging To Objectives
    2. Direct Identification
    3. Use Of Surrogates
  8. Direct Costing Methods
    1. Actual Costs
    2. Average Rates
    3. Standard Costs
    4. Blanket Rates

    INDIRECT COSTS

  9. Beneficial Relationship
    1. What It Means
    2. Proving It
    3. Impact On Cost Objectives
    4. Impact On Overhead Pools
    5. CASB Criteria
  10. Causal Relationship
    1. Definition & Proof
    2. Compared To "Beneficial"
    3. Impact On Cost Objectives
    4. Impact On Overhead Pools
    5. CASB Criteria
  11. Choosing The Right Base
    1. What Is A Base
      1. Resources consumed
      2. Activity managed
    2. Importance Of Choice
    3. Impact On Dollars
    4. Fragmenting The Base
      1. When & why
      2. Fragmenting problems
    5. Changing The Base
      1. Reasons
      2. The right time
      3. Special problems
  12. Measures Of Resources Comsumed
    1. Output
    2. Space Occupied
    3. Services Provided
    4. Use Of Surrogates
  13. Measures Of Activity Managed
    1. Labor Cost
      1. Average
      2. Pre-established labor rate
    2. Labor Hours
    3. Machine Hours
    4. Units Of Production
    5. Material Cost
    6. Other
  14. Intercompany Transfers
    1. Full Absorption Accounting
    2. Special Treatment
    3. Exceptions

    Overhead Pools

  15. Homogeneous Costs
    1. The Concept
    2. CASB Criteria
    3. Examples
      1. Material-related costs
      2. Inspection
      3. Off-site work
      4. Machining
      5. Assembly
      6. Quality Control
      7. Engineering
      8. Product support
  16. Effect Of Contract Mix
    1. Number Of Contracts
    2. Types Of Contracts
    3. Govt vs. Commercial Contracts
    4. Nature Of Work
      1. Manufacturing
      2. Service
      3. Off-site
      4. R & D
      5. Other
  17. Establishing Pools
    1. Designating The Pools
      1. Single overhead pool
      2. G&A expense
      3. Manufacturing
      4. Engineering
      5. Home office
      6. Selling
      7. IR&D/B&P
      8. Material handling
      9. Others
    2. Too Many Pools
      1. Effect on cost forecasting
      2. Impact on pricing
      3. Volatile overhead rates
      4. Administration
      5. Base & pool interaction
    3. Too Few Pools
      1. Inaccurate allocations
      2. Lack of CAS compliance
      3. Improper costing
      4. Management errors
    4. How Many Pools
      1. Criteria
      2. Financial management issues
      3. Overhead cost analyses
      4. Structuring the pools
      5. Functional tests
      6. Competitive structure
    5. Common Problems
      1. Definitions
      2. Criteria
      3. Allocation techniques
      4. Allocation problems
      5. Advance agreements
      6. Ceilings

    SUPPORT & SERVICE CENTERS

  18. Functions
    1. ADPE Operations
    2. Occupancy Costs
    3. Central Services
    4. Other
  19. Treatment Of Costs
    1. Pooling
    2. Direct Cost
    3. Special Facility Allocation
    4. Pooled Costs Allocation
      1. Resource consumption
      2. Output
      3. Surrogates

    CHANGES IN ACCOUNTING

  20. What Is A Change
    1. CASB Criteria
    2. Govt Imposed
    3. Contractor Initiated
    4. Timing Problems
    5. Materiality Issues
  21. When To Change
    1. New Products
    2. Organizational Changes
    3. Contract Mix Changes
    4. Competitive Pressures
  22. Effect On Contract Price
    1. Increases
    2. Decreases
    3. Pitfalls

    CURRENT ISSUES

  23. Winds Of Change
  24. DCAA Trends
    1. Direction
    2. Authority
    3. Influence


The Course Faculty

Louis Rosen   Certified Public Accountant and attorney • Government Contract Services, Ernst & Young LLP • Formerly served as Associate Director of the Cost Accounting Standards Board • Past faculty member of the University of Maryland's College of Business Management • Active in numerous professional organizations, including the American Institute of Certified Public Accountants, the Association of Government Accountants and the National Contract Management Association • Bachelor of Science (magna cum laude), Masters and Doctorate in Business Administration from University of Maryland; Juris Doctor from Maryland's School of Law.

James M. Weitzel, Jr.   is Senior Counsel, Northrop Grumman Government Solutions • Formerly in private practice in the Washington, DC law offices of Fried, Frank, Harris, Shriver & Jacobson • Concentrates on Government contract matters • Former contract administrator for the Defense Contract Administration Services and contract negotiator for the Naval Air and Naval Sea Systems Commands • Lectures and has written widely on Government contract cost and cost accounting issues • Bachelor of Arts from Pennsylvania State University; Master of Arts degree from Duquesne University; Juris Doctor degree from Catholic University, where he served as an editor of the Law Review.