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What you will learn:

This workshop is designed to explain the legal and regulatory underpinnings of government contract administration, giving you practical experience through case studies and alerting you to pitfalls.

Completely updated incorporating the latest changes from the most recent statutes and Federal Acquisition Circulars.

This is a student centered course designed to teach you the basics through lecture and numerous hands on case studies to include:

    • Understanding the roles of various contracting personnel and their corresponding authority

    • Learning about various contract types and their impact on contract administration

    • Managing changes and understanding the procedure for modifying a contract

    • Understanding contract payments, contract financing and progress payments

    • Learning about subcontract management and flowdown provisions

    • Learning how to properly close out a contract

    • Learning the elements of a claim and the forums for filing a dispute

    • Understanding contract termination

    And more...

This specialized program covers critical contract administration topical areas, including the applicable contract clauses, forms, and relevant issues. Now that you've been awarded a government contract, government and contractor teams focus on completing the requirements of the contract. The Government team focuses on managing costs, quality, meeting the contract schedule, and performance. The Contractor team focuses on managing risk, performance, quality, costs, and profit.

Many issues and problems surface quickly during the contract administration phase. Both government and contractor personnel must understand their rights and obligations under the contract and how to approach difficult situations and resolve problems to the mutual benefit of both parties.

This seminar is designed to be interactive using participant centered approaches to stimulate critical thinking and discussion on relevant contract administration issues. The application of certain forms and key clauses will be emphasized throughout to reinforce contract administration issues.

The case studies will be solved in small groups, and then discussed in detail by the entire class to ensure complete understanding of the contract administration principles involved.

Materials include:

    • Manual

Dates and Locations
October 10-11, 2016
Platinum Hotel
Las Vegas, NV
November 15-16, 2016
American Management Association
Arlington, VA
8:00 AM - 3:00 PM
Schedule for La Jolla, CA and Hilton Head, SC
9:00 AM - 4:00 PM
Schedule for All Other Locations

Course Curriculum

Introduction to Government Contracts Administration – The Setting 
1)      Statutory & Regulatory Framework – An Introduction to the FAR System
a)      Armed Services Procurement Act
b)      Federal Property And Administrative Services Act
c)      Other Statutes Affecting Government Contract Administration
d)     The Federal Acquisition Regulation System
2)      Key Players & Government Representatives – Roles & Responsibilities
a)      The Contracting Officer (PCOs, ACOs & TCOs)
b)      Other Contracting Officer Representatives
c)      Authority of Government Personnel - Who Has It & Who Lacks It
d)     The Role of the ACO in Contract Administration (FAR Part 42)
e)      The Role of Others in Contract Administration (DCAA, DOL, SBA, etc.)
3)      Contract Specifications
a)      Preference for Commercial Items & Commercial Components
b)      Types of Specifications
i)         Design
ii)       Performance
iii)      Functional’
iv)     Federal, Military Specifications & Industry Standards
c)      Government’s Implied Warranties
4)      Principal Contract Types & Other Documents -- Their Effect on Contract Administration
a)      Firm Fixed Price Contracts
b)      Cost Type Contracts
c)      Indefinite Quantity Contracts
d)     Other Contract Types
Costs under Government Contracts 
1)      Overview & Applicability to Different Scenarios in Contract Administration
a)      Common Cost-Reimbursement Clauses
b)      Government Audit Rights
2)      The FAR’s Cost Principles
a)      Direct Costs vs. Indirect Costs
b)      Allowability
c)      Allocability
3)   Cost Accounting Standards
a)      Applicability & Exceptions
b)      Disclosure Statements
4)      Truth In Negotiations Act – Post-Award Pricing Actions
a)      Applicability
b)      Exceptions
c)      Defective Pricing/Price Reductions
Patents, Data Rights & Intellectual Property 
1)      Overriding Principles – Government’s vs. Contractors’ Rights
2)      Patents
a)      Authorization, Use & Indemnification
b)      Inventions First Developed Under Government Contracts
3)      Technical Data & Computer Software
a)      Key FAR & DFARS Provisions
b)      Standard Licenses
c)      Special Licenses
4)      Copyrights
Socioeconomic Policies Affecting Subcontract Administration
1)      Promoting Small Businesses
a)      Utilization of Small Business Concerns
b)      Small Business Subcontracting Plans
2)      Labor & Employment Laws Affecting Contract Performance
a)      Equal Opportunity & Affirmative Action
b)      Service Contracting, Construction & Supply Contracts
c)      Other Labor & Employment Policies & Provisions
d)     Drug Free Workplace Rules
3)      Domestic Preferences
a)      Buy American Act & Balance of Payments Program
b)      Trade Agreements Act
c)      DoD-Unique Domestic Preference Requirements
d)     Other Appropriations & Authorization Act Restrictions
Inspection, Acceptance & Warranties 
1)      The Government’s Inspection Process
a)      Rights & Obligations Under Standard FAR Clauses
b)      Commonly Encountered Problems
c)      Strict Compliance, Deviations & Waivers
d)     Substantial Completion/Substantial Performance & Economic Waste
2)      Acceptance
a)      Mode of Acceptance
b)      Effect of Acceptance
c)      Revocation of Acceptance
3)      Warranties
a)      Effect
b)      Types
c)      Government Remedies
Invoicing, Payments & Financing
1)      Types of Contract Payments
a)      Invoice Payments & Cost Vouchers
b)      Partial vs. Complete Payments
2)      Types of Contract Financing – Traditional vs. Commercial Item Acquisitions
a)      Performance Based Payments
b)      Progress Payments
c)      Advance Payments
3)      The Prompt Payment Act
4)      Effect of Final Payment
Managing Changes & Modifications 
1)      Types Of Modifications
a)      Administrative Modifications
b)      Bilateral Modifications vs. Unilateral Change Orders
c)      The Need For Consideration
2)      Elements & Types Of Changes
a)      Formal
b)      Constructive
c)      Cardinal
3)      Authority To Issue Change Orders
a)      Express Authority
b)      Implied Authority
c)      Ratification & Equitable Estoppel
4)      Principles Of Contract Interpretation
a)      Applicable Law
b)      Intent of the Parties
c)      Rules and Aids in Interpretation
5)      Formal Changes
a)      The Contract Clauses
b)      Analysis of the Changes Clauses
6)      Constructive Change Orders
a)      Definition of Constructive Change
b)      Significance of Constructive Changes
7)      Notice Provisions under the Changes Clause\
8)      Value Engineering (FAR Part 48)
Delays, Disruption, Suspensions & Acceleration 
1)      Suspensions & Stop Work Orders
a)      Analysis of Clauses
b)      Requirement for Government Direction or Fault
c)      Reasonable vs. Unreasonable Delays
d)     Recoverable Costs
e)      Notice Requirements
2)      Delays
a)      Excusable Clauses
b)      Concurrent Delays
c)      Delays and the Rice Doctrine
3)      Acceleration
a)      Actual
b)      Constructive
4)      Disruption & Cumulative Impacts
Subcontract Management
1)      Privity of Contract
a)      Definition of Subcontract & Subcontractor
b)      Subcontract Terms & Conditions
c)      Resolving Disputes with Subcontractors
2)      Small Business Subcontracting
a)      The Ostensible Subcontractor Rule
b)      Limitations on Subcontracting
c)      Small Business Subcontracting Plans
3)      Government Oversight
a)      Make or Buy Decisions
b)      Competition in Subcontracting
c)      Excessive Pass Through Costs
d)     Consent/Notification Requirements vs. Purchasing System Reviews
e)      Limitations on Subcontract Type
1)      Terminations for Convenience
a)      Government's Right to Terminate
b)      Contractor's Rights upon Termination
c)      Giving/Receiving Notice
d)     Termination Cost Principles & Monetary Recovery
e)      Partial Termination
f)       Termination vs. Deletion of Work by Change Order
2)      Terminations for Default
a)      Bases
b)      Requirement of the Exercise of Discretion
c)      Excusable Delays & Defaults
d)     Estoppel & Waiver
e)      Defenses against Government Right to Terminate
f)       Government's Remedies upon Default
g)      Actual vs. Liquidated Damages
h)      Contractor Remedies for Wrongful Termination
Equitable Adjustments, Claims & Disputes
Requests for Equitable Adjustment & Claims
a)      Differences/Similarities between REAs & Claims
b)      The Contract Disputes Act
i)        Preparation of the REA/Claim -- Procedural & Substantive Aspects
c)      Elements of Recovery
i)        Entitlement
ii)      Quantum
iii)    Limitations Under Applicable Clauses
d)     Determining Recovery – Equitable Adjustments
i)        Quantifying the Amount of Recovery
(1)   Direct Costs
(2)   Indirect Costs
(3)   Relevant FAR Cost Principles
(4)   Different Methodologies for Quantifying REAs & Claims
ii)      Cost or Pricing Data Requirements
e)      Certifications and Related Matters
2)      The Disputes Process
a)      Disputes Before the Boards of Contracts Appeals
i)        Jurisdiction and Authority
ii)      Appeal Period
iii)    Procedures
b)      Disputes Before the Court of Federal Claims
i)        Jurisdiction and Authority
ii)      Appeal Period
iii)    Procedures
3)      Other Remedies and Special Problems
a)      Ratifications of Informal Commitments
b)      Extraordinary Contractual Relief
c)      Equal Access to Justice Act

BRIAN DARST, Odin, Feldman & Pittleman P.C.
Brian A. Darst specializes in matters involving government and commercial contract law and represents companies doing business with government entities, at federal, state and local levels, on a wide range of issues. He has extensive experience in bid protests, claims preparation and litigation, internal investigations, voluntary disclosures, procurement fraud investigations, various contract formation and administration issues, suspension and debarment proceedings, matters related to the Small Business Administration, and other issues involving the award and administration of federal and state government contracts. Mr. Darst’s practice also includes assisting clients with matters related to the sale and acquisition of firms involved in government contracting, subcontracting issues, software licensing, other corporate governance matters, and Virginia litigation. 
John’s practice includes a broad range of litigation, counseling, and transactional matters for entities that work with federal, state, and local governments. John represents both traditional and “non-traditional” government contractors, as well as grant recipients, throughout all phases of the procurement and grant lifecycles, including: counseling clients on solicitations and notices of funding availability; structuring and negotiating teaming and subcontracting arrangements; bid protests; contract claims, terminations, and disputes; instituting and enhancing ethics and compliance programs for contractors and grantees; government investigations and audits; and suspension and debarment proceedings.

J.D., cum laude, Georgetown University Law Center
B.S., magna cum laude, Villanova University
Editor, Georgetown Law Journal
District of Columbia Bar
Virginia Bar
U.S. Court of Federal Claims
Kevin represents clients on all aspects of federal, state, and local procurement matters, including contract claims and disputes, bid protests, government investigations and audits, civil false claims act actions, and compliance issues.

J.D., with high honors, The George Washington University Law School; Order of the coif
B.A., Cornell University
Certificates of Completion are provided to all seminar participants who attend Federal Publications Seminars courses following the event, upon request.
All Federal Publications Seminars courses meet the course requirements of the National Contract Management Association’s certification programs. We are a proud Education Partner of the NCMA.
Federal Publications Seminars is part of West Professional Development, which is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have the final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website:
This Program is eligible for: 13.0 (CPE) hours of credit
Program Level: Basic
Program Prerequisite: None
Advance Preparation: None
Method: Group-Live
Defense Acquisition Workforce members must acquire 80 Continuous Learning Points (CLP) every two years from the date of entry into the acquisition workforce for as long as the member remains in an acquisition position per DoD Instruction 5000.66. We will provide you with documentation of points awarded for completing the event.
This Program is eligible for: 11.0 (CLP) hours of credit
States have widely varying regulations regarding MCLE credit. LegalEdcenter is an approved provider in AL, AK, AR, CA, GA, IL, ME, MO, MS, NC, ND, NE, NH, NJ, NM, NV, NY, OH, OK, PA, RI, SC, TN, TX, UT, VA, VI, VT, WA, WI, and WV. Credit may be applied for in other jurisdictions on request and in accordance with state MCLE rules.
** Please note that because some states are changing their policy on CLE reporting, you will need to fill out the request for credit from Federal Publications Seminars within 10 business days, or we may not be able to issue credits for the program.
This Program is eligible for: 11.0 (60 minutes), 13.0 (50 minutes)
American Management Association
2345 Crystal Drive
Arlington, VA 22202


Yellow & Blue Line – METRO Stop – Crystal City
From the METRO - AMA is 2 blocks east and 4 blocks south on Crystal Drive

There is not a room block for this location.  The AMA offers special hotel rates:
Platinum Hotel
211 E. Flamingo Road
Las Vegas, NV 89169

There is not a room block for this location.  Call the Platinum Hotel at 877.211.9211 to get rates.  Or visit

Register Now for:
Administration of Government Contracts- A Foundation of Successful Contract Management and Performance
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Date Location
October 10-11, 2016 Las Vegas, NV
November 15-16, 2016 Arlington, VA
By Phone
Call (888) 494-3696