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An intensive two day course on the essentials of federal grants practice, from issues affecting agency decisions, to the award and administration of grants.

A Comprehensive Primer and Update on Federal Grants and Cooperative Agreements. Topics include:

  • Essential Background
  • Types of Grants
  • Laws and Regulations
  • Competing for Funding
  • Administering the Award
  • Financial and Compliance Issues
  • Intellectual Property Rights
  • Interpretation and Litigation

Each year the Federal Government awards millions of dollars to state and local government, universities, hospitals and non-profits, and corporations. The funding is for a wide variety of purposes: from law enforcement, homeland security and disaster recovery initiatives; infrastructure and housing projects; medical, engineering, energy, agricultural and environmental research; to health care, education and training, and more.

The Government's selection of programs and recipients is not governed by the rules of government contracting. Its authority is from a combination of legislation and regulations that either prescribe or create assistance initiatives or give federal agencies the discretion to enter into assistance relationships. The administration of assistance awards is controlled by unique requirements also. They vary based on the program and recipient, but share common features and requirements with other assistance relationships and contracts.

This seminar is a comprehensive primer on the complicated, diverse, and often agency- and program-specific field of federal grant practice, with emphasis on:

  • The laws and regulations governing grants, agency authorities, and programs.
  • The interpretation, types, and legal nature of grants and cooperative agreements in comparison to other instruments.
  • The funding selection process, with strategies for submitting competitive applications.
  • Managing the award, to include compliance with award conditions and the applicable regulations; and Key subjects such as fiscal and intellectual property considerations.

It is designed for those who are seeking federal assistance as well as for those in government who are recently assigned to the field. It is a useful primer, refresher, and update for both new and experienced federal grants professionals.

The insight and experience of the exceptional Course Faculty, together with the materials in the Course Manual, will provide attendees with a background in Federal Grants and resources for future reference.

Dates and Locations

This course will be scheduled soon. Please enter your information below to receive a notification when the class is scheduled.

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9:00 AM - 4:00 PM

Course Curriculum


  1. Background
  2. The History of Federal Assistance
  3. The Constitution Basis for Federal Assistance
    1. Congressional Power to Define the "General Welfare"
    2. Conditions on Federal Assistance
  4. The Federal Grant and Cooperative Agreement Act
    1. The Commission on Government Procurement
    2. The Federal Grants and Cooperative Act
  5. The Requirement for Specific Statutory Assistance Authority
    1. Procurement vs. Assistance Authority
    2. Permanent and Annual Legislative Authority
    3. Mandatory vs. Discretionary Assistance Authority
  6. Fiscal Issues Affecting Assistance
    1. Purpose, Time and Amount
    2. Restrictions and Earmarks in Appropriations
  7. Types of Contractual Relationships with the Government
    1. Procurement Contracts
    2. Grants and Cooperative Agreements
    3. Cooperative Research and Development Agreements
    4. Other Transactions (Technology Investment Agreements)
  8. Selecting Procurement vs. Assistance
    1. The Principal Purpose of the Transaction
    2. Selecting Grants vs. Cooperative Agreements
  9. The Legal Nature of Grants and Cooperative Agreements
    1. Primer on Government Contract Law
    2. The Grant as Contract View
    3. The Non-Contract View
  10. Types of Grants
    1. Formula or Block Grants
    2. Project or Categorical Grants
  11. Intellectual Property Rights in Assistance
    1. Legal Primer on Intellectual Property
    2. Grantee and Government Rights
    3. The Bayh-Dole Act and 37 CFR 401


  12. Competition Requirements
  13. Finding Assistance Opportunities
    1. Federal Information Program Act
    2. OMB Circular A-89
    3. The Catalogue of Federal Domestic Assistance
    4. Other Government Sources
    5. Broad Agency Announcements
    6. Forecasting Assistance Opportunities
    7. Enlisting Support For Assistance
  14. Strategies for Successful Applications
    1. Focuses On:
      •Legislation and Programs
      •Agency Missions
      •Applicant Vision
      •Evaluation Criteria
    2. Focuses on Instructions and Content
    3. Budget Proposals
  15. Evaluation
    1. Evaluation and Award Criteria
    2. Peer and Program Review
  16. Certifications and Representations
  17. Award
    1. The Award and Issues
    2. Typical Award Instruments
  18. Rights of Non-Selectees


  19. Regulations Affecting Assistance
    1. The "Common Rule"
    2. Government-Wide Regulations and their Applicability
      •Administrative Requirements (OMB Cirs. A-102 and A-110)
      •Cost Principles (OMB Cirs. A-21, A-87, A-122)
      •Audit Requirements (OMB Cir. A-133)
    3. Agency Regulations
    4. Treasury Circulars
    5. The Federal Acquisition Regulation
  20. Typical Agreement Administration Functions
    1. Cognizant Agency Functions
    2. Financial Processes
    3. Program Reporting
    4. Property Administration
    5. System Reviews
    6. Audit Resolution
    7. Closeout
  21. Sub-Recipients
  22. Contracting By Grantees
  23. Government Liability for Acts of Grantees
    1. Contract Liability
    2. Tort Liability
  24. Assistance Funding
    1. Advance Funding
    2. Interest on Grant Advances
    3. Program Income
  25. Cost Sharing
    1. Local or Matching Shares
    2. Hard and Soft Matches
    3. Two Grant Sources
  26. Changes
    1. The Right to Change
    2. Changes in Amount
    3. "Scope" Changes
    4. Substituting Grantees
  27. Costs
    1. Criteria
    2. Selected Cost Items
  28. Disputes
    1. Resolution Within the Agency
    2. Litigation
  29. Government Remedies
    1. Recovery
    2. Withholding
  30. Compliance Issues
  31. Conflicts of Interest
  32. Indicators of Fraud
  33. Terminations
    1. For Noncompliance
    2. Mutual and Unilateral
  34. Suspension and Debarment
  35. Extensions
  36. Close-Outs
    1. Costing Adjustments
    2. Residual Funds
    3. Property
    4. Final Reports
  37. Audits and Record Retention
  38. Freedom of Information Act (FOIA) Issues
  39. Interpretation
    1. Agreement Interpretation
    2. Statutory Interpretation

Course Faculty

Kenneth J. Allen, now the general counsel for a government contractor, practiced law for the federal government for over 32 years, mostly in contracting and fiscal law. His assignments while in government included Defense and Army information systems commands, medical research and materiel commands, and the Defense Business Management University, where he served as the legal advisor on fiscal law, as well as on fiscal law training and syllabi requirements. For the past fifteen years, Ken has also taught in the government and private sector, and has authored over thirty course manuals on several subjects including government contracting, federal appropriations and fiscal law, contract interpretation, federal grant practice, trial advocacy, and leadership and management. He has taught fiscal law for the American Society of Military Comptrollers (both at the National and Chapter levels), the Army War College, and numerous federal agencies. He is also now (2006-present) an adjunct faculty member of the Naval Postgraduate School, for whom he taught at their campus at Monterey, CA and at sites overseas.

Ken is consistently evaluated by our students as making this subject comprehensible through real-world examples, and praised for his energetic and entertaining approach to a subject that many anticipate as being dull and academic. His fiscal law course manual is a comprehensive fleshed-in textbook that is replete with key laws, case quotes, and citations, making it an invaluable reference resource.

Ken is a graduate of the Brandeis School of Law at the University of Louisville, the Army JAG School resident basic and advanced courses, the Army Management Staff College, the Defense Business Management University, and the Army War College.

Jay Winchester is Senior Counsel and patent counsel for the United States Army Medical Research and Materiel Command. Jay has been directly involved in negotiating and drafting thousands of cooperative research and development and patent license agreements. He drafted a model cooperative research and development agreement for material transfer that has been widely accepted by the pharmaceutical industry. Jay has extensive experience with all legal mechanisms for formalizing relationships between federal and non-federal entities, such as grants, cooperative agreements, educational partnerships, cooperative research and development agreements, patent licenses and the various forms of contracts.

Jay has been a speaker at The Judge Advocate General's School for the Army, the annual meeting of the national and international Biotechnology Industry Organization, various federal acquisition conference, and numerous workshops on technology transfer sponsored by U.S. Government agencies, the American Bar Association, universities and local associations. He is a former chairperson for the Legal Committee of the Federal Laboratory Consortium.

Jay graduated from the University of Minnesota with a Bachelor of Arts Degree in English Literature and received his Juris Doctor from the Hamline University School of Law, St. Paul, Minnesota. He served on active duty as a Captain in the United States Army in the Judge Advocate General's Corps and received the Meritorious Service Medal.

Robert L. Charles is an attorney at the Office of the Staff Judge Advocate (OSJA), U.S. Army Medical Research and Materiel Command, at Fort Detrick, Maryland, where he is primarily responsible for issues involving Technology Transfer, Assistance Agreements, and Patent Licensing. He currently serves on the Executive Board and as Chairperson for the Legal Issues Committee of the Federal Laboratory Consortium for Technology Transfer.

Bob came to the OSJA after an active duty career as a judge advocate with the U.S. Army. Most of his tours were served at Army Medical Department assignments. He was the initial editor and contributed numerous articles over the years to the Army's Medical-Legal Deskbook.

Bob earned his undergraduate degree from the U.C. Berkeley (Economics), and then attended law school at the University of Utah. While in the military, he graduated from the Army JAG resident basic and advanced courses. Bob was also selected by the Army for advanced civilian schooling and earned a Masters in Public Health from the Program in Health and Law for Lawyers, at Harvard University. Bob is a member of the Utah and Texas State Bars.

Certificates of Completion are provided to all seminar participants who attend Federal Publications Seminars courses following the event, upon request.
All Federal Publications Seminars courses meet the course requirements of the National Contract Management Association’s certification programs. We are a proud Education Partner of the NCMA.
Federal Publications Seminars is part of West Professional Development, which is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have the final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website:
This Program is eligible for: 13.0 (CPE) hours of credit
Program Level: Basic
Program Prerequisite: None
Advance Preparation: None
Method: Group-Live
Defense Acquisition Workforce members must acquire 80 Continuous Learning Points (CLP) every two years from the date of entry into the acquisition workforce for as long as the member remains in an acquisition position per DoD Instruction 5000.66. We will provide you with documentation of points awarded for completing the event.
This Program is eligible for: 11.0 (CLP) hours of credit
States have widely varying regulations regarding MCLE credit. LegalEdcenter is an approved provider in AL, AK, AR, CA, GA, IL, ME, MO, MS, NC, ND, NE, NH, NJ, NM, NV, NY, OH, OK, PA, RI, SC, TN, TX, UT, VA, VI, VT, WA, WI, and WV. Credit may be applied for in other jurisdictions on request and in accordance with state MCLE rules.
** Please note that because some states are changing their policy on CLE reporting, you will need to fill out the request for credit from Federal Publications Seminars within 10 business days, or we may not be able to issue credits for the program.
This Program is eligible for: 11.0 (60 minutes), 13.0 (50 minutes)
Basic or fundamental subject matter is covered. Courses are geared to general knowledge or can be taken as a refresher.
Specific topics or issues within a topic area are covered. Students should be familiar with terms of art and general concepts concerning the course topic.
Workshops and class discussions cover specific subject matter in-depth, and participation is strongly encouraged. Attendees should have at least 2-3 years' experience in the area of study.
Courses build upon students' knowledge and experience, and cover complex issues within the subject matter. Should have 4-5 years' mastery of subject for in-depth analysis.
Masters-level programs designed for professionals with 5+ years' experience. Courses cover in-depth and technical analysis on specific subjects and updates on current issues.
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Fundamentals of the Federal Grants Process
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