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Who should attend:

Compliance Officers, CFOs, Directors, Managers in functional areas of Contract Administration, Accounting, Finance, Compliance and Consulting. This course will benefit contractors who may be new in adopting or developing their accounting systems for government contracting and also for experienced contractors who want to modify and update their existing systems and practices.

What you will learn:

A two-day program covering accounting systems in the context of general cost accounting concepts and processes adapted to the specific requirements for contracting with the Federal Government. This course is designed to explain the fundamentals of Government procurement regulatory requirements that affect a Government contractor’s accounting system, with an emphasis on cost accounting by contract. The instruction outlines the components of an acceptable contract cost accounting system in consonance with critical regulations governing those requirements. The instruction also discusses methods for adapting those regulatory requirements into a well-functioning compliant cost accounting system.

The course begins with a basic understanding of the Government’s procurement approach, types of contracts, key procurement players, and other information necessary to understand the importance of a cost accounting system. More detailed discussion follows covering requirements for identifying direct costs, pooling and allocating indirect costs, capturing unallowable costs, documenting all processes, and project ledger requirements. Our instructors will outline the dangers and pitfalls of ineffective accounting practices through real-life experiences from working in the government procurement environment. This course will benefit contractors who may be new in adopting or developing their accounting systems for government contracting and also for experienced contractors who want to modify and update their existing systems and practices.

One of the unique features of the course is the use of a practical case study which reinforces the application of compliant cost accounting system practices through a hypothetical Government contractor scenario. This case study will highlight cost objective identification features consistent with Government contract accounting requirements and illustrate sound practices in the design and implementation of a functioning cost accounting system. The case study and real-life experiences the instructors will share with you will help you apply what you’ve learned in the lecture. This learning methodology also facilitates discussion, questions, and answers.

Dates and Locations
October 23-24, 2018
Executive Conference and Training Center
Sterling, VA
December 5-6, 2018
NeoSystems Corp.
McLean, VA
9:00 AM - 4:00 PM
8:00 AM - 3:00 PM
Orlando, FL

1. Introduction to the Regulatory Environment

                a. Overview of the Federal Marketplace

                                1. Acquisition Cycle

                                2. The Regulatory Environment

                                3. Bid Proposals and Contract Award

                                4. Contract Performance and Closeout

                                5. Foundation Expectations of Government in Accounting Systems

                b. Main Players in Acquisition Process

                                1. Procuring Contracting Officer (PCO)

                                2. Administrative Contracting Officer (ACO)

                                3. Defense Contract Audit Agency (DCAA)

                                4. Inspector General (IG)

                c. Key Regulations Affecting Cost Accounting Systems

                                1. FAR Part 9 Contractor Qualifications

                                2. FAR Part 15 Contracting by Negotiations

                                3. FAR Part 16 Contract Types

                                4. FAR Part 31 Cost Principles

                                5. FAR Part 32 Contract Financing

                                6. Cost Accounting Standards (CAS)

                                7. Truth-in-Negotiations Act (TINA)


2. Establishing an Adequate Cost Accounting System

                a. Foundation Requirements

                                1. General Ledger Controls & Requirements

                                2. Financial Tracking and Profitability Evaluation

                                3. Subsidiary Systems Expectations

                                4. Chart of Accounts

                                5. Reconciliation Processes

                b. Basic Job Cost Accounting Expectations

                                1. Cost Segregation by Contract

                                2. Project Cost Ledger System

                                3. Tracking Unallowable Costs

                                4. Transaction Traceability to Subsidiary Ledgers

                                5. Requirements of SF 1408

                c. Specific Cost Accounting Provisions

                                1. Direct vs. Indirect Costs

                                                a. Understanding Direct Costs & Allocation Techniques

                                                b. Indirect Costs

                                                                (1.) Pooling Logical Cost Groupings

                                                                (2.) Selecting Appropriate Allocation Bases

                                                                (3.) Overhead vs. G&A

                                                                (4.) Intermediate Cost or Service Centers

                                                c. Consistency in Allocating Costs—CAS 402

                                2. Accounting for Unallowable Costs

                                3. Documentation Expectations

                                4. Timekeeping and Labor Charging

                                5. Billing System

                                                a. Relationship to Accounting System

                                                b. Billing Indirect Costs

                                                c. Monitoring Invoiced Amounts to Contract Ceilings

                                                d. Allowable Cost and Payment Contract Clause

                                6. Relationship of EVMS to Accounting System


3. Expanded Discussion of Selected FAR Part 31 Provisions

                a. Contracts Covered by FAR Part 31

                b. Selected Costs

                                1. Public Relations/Advertising

                                2. Bad Debts

                                3. Compensation

                                4. Contributions

                                5. Cost of Money

                                6. Employee Morale, Health & Welfare

                                7. Entertainment

                                8. Fines & Penalties

                                9. IR&D/B&P

                                10. Interest

                                11. Lobbying

                                12. Organization

                                13. Professional & Consultant Costs

                                14. Relocation

                                15. Rental

                                16. Selling & Marketing

                                17. Trade, Business Technical & Professional

                                18. Employee Travel


4. Overview of Government Contract Audits Linked to Cost

Accounting Systems

                a. Bid Proposals

                b. Accounting System Audits

                c. Provisional Indirect Billing Rates

                d. Incurred Cost Proposals

                e. CAS Compliance

                f. Estimating Systems

                g. Timekeeping & Labor Charging

                h. Billing Systems

                i. Financial Capability

                j. Purchasing System

                k. Defective Pricing


5. Case Study on SAMPLECO Contractor

                a. Designing Compliant Chart of Accounts

                b. Segregation & Tracking of Unallowable Costs

                c. Direct vs. Indirect Cost Identification

                                1. Identifying Direct Costs

                                2. Charging Indirect Costs to Appropriate Cost Center

                d. Indirect Cost Centers

                                1. Overhead

                                2. General & Administrative

                                3. Intermediate/Service Centers

                                4. Assigning Appropriate Allocation Bases

                e. Calculating and Tracking Actual Indirect Rates

                f. Job Cost Reports

                                1. Grouping Direct Costs by Job/Contract

                                2. Using Provisional Indirect Rates

                g. Billing System Considerations

                                1. Billing from Job Cost Summaries

                                2. Adjusting Provisional to Actual Indirect Rates

                h. Charging & Tracking Costs for Four Typical Types of Contracts

Government Contract Accounting Systems Compliance Course Curriculum

Courtney Edmonson, CPA
Courtney is a Vice President and shareholder at Redstone Government Consulting, Inc.  In her role at Redstone GCI, Courtney provides compliance assistance to companies working with the federal government on a wide range of issues, including contract accounting and management systems, as well as compliance with critical requirements of FAR, CAS, DFARS and other agency acquisition supplements.  In addition to her regulatory expertise, Courtney also brings a practical, real-world perspective to the successful pursuit and award management of U.S. Government contracts.  

Courtney works with both, small and large contractors in CONUS and OCONUS environments, to proactively prepare and respond to the challenges of working with the U.S. Government.  Courtney is equally comfortable assisting small business contractors with their first proposal pursuit and accounting system preparation, as she is working with major prime contractors on complex litigation and compliance topics.
Courtney’s career has provided specific experience dealing with some of the most complex issues faced by government contractors.  She is particularly adept at resolving complex DCAA and government procurement issues due to her experience working with both contractor and government professionals.  Her specific areas of expertise include pricing and cost volume proposals, indirect rate strategy and modelling, complex incurred cost proposals, policies and procedures, contract close-out, DCAA compliance and serving as a liaison with procurement and DCAA audit officials.  Prior to consulting, Courtney worked as a financial statement auditor, specializing in government contractors and government contract accounting.  
Courtney graduated from Jacksonville State University with a Bachelor of Science and obtained a Master of Accountancy from the University of Alabama in Huntsville.  She is also a Certified Public Accountant.
Cyndi Dunn, CPA
Cyndi is a Director with Redstone Government Consulting, Inc. based in the Washington, D.C. area.  She currently serves her clients by providing consulting and support surrounding accounting systems compliance, contract management, Contractor Purchasing System Review (CPSR), FAR, CAS compliance, Service Contract Act (SCA) compliance and DCAA audit issues. She has 30 years of experience in the government contracting industry, which included executive management, internal audit and public accounting/consulting.  

Prior to joining Redstone GCI, Cyndi was Division Vice President/Controller for a large prime contractor where she was responsible for managing the accounting (G/L, A/R, A/P, payroll and financial reporting), contracts, purchasing, human resources and compliance functions (DCAA and Sarbanes-Oxley). Cyndi also spent four years as the manager of Internal Audit for a large government contractor and six years as an auditor in public accounting.  She has worked extensively with external auditors for annual financial statement, Sarbanes-Oxley, ISO and government audits with DCMA and DCAA.   
Cyndi provides Redstone GCI clients with comprehensive knowledge of business practices and practical solutions.  Her specific areas of expertise include financial accounting, strategic planning, internal controls, cost accounting and indirect rates, government compliance (DCAA, FAR and CAS), CPSR, and SCA.  Cyndi has led and supported clients in training, implementing and passing CPSRs, DCAA audits, negotiating indirect rates, strategic planning, due diligence and mergers and acquisitions.  Cyndi’s diverse background has been invaluable to her clients, as it covers the full-spectrum of government contracting and financial accounting requirements.
Cyndi graduated from Virginia Commonwealth University with a Bachelor of Science in Accounting.  She is also a Certified Public Accountant and Certified Global Management Accountant.
Robert L. Eldridge, CPA
Robert (Bob) Eldridge is a Director with Redstone Government Consulting, Inc. based in the Metro Atlanta area. In his role at Redstone GCI, he provides government contract consulting services to our Government contractors primarily related to compliance with Federal Acquisition Regulations and Cost Accounting Standards, equitable adjustment claims, and business systems. Prior to joining Redstone GCI, Bob served in a number of capacities with DCAA for over 32 years. Upon his retirement, Bob was a Regional Audit Manager with DCAA.

Bob began his DCAA career in 1981 as an auditor-trainee with the Pratt & Whitney Resident Office in West Palm Beach, Florida. Bob served two three-year tours at the Defense Contract Audit Institute teaching multiple contract audit courses including “Auditing Internal Controls”, “Technical Management of Audits”, and “Advanced Cost Accounting Standards” and writing Agency courses on Cost Accounting Standards and Equitable Adjustment Claims. He returned to the Eastern Region in 1999, holding various audit positions before ultimately becoming a Regional Audit Manager in February 2007. As Chief of the Eastern Region Quality Assurance Division, Bob was heavily involved in developing DCAA guidance related to auditor consideration of internal controls and risk assessment preparation. In 2012, Bob was assigned to the U.S. Senate Committee for Homeland Security and Governmental Affairs, serving as a subject matter expert on a wide range of federal contract and grant matters for Senator Susan Collins. During Bob’s tenure with DCAA, he had overall management responsibility for audits performed by over 200 employees. He was directly involved in conducting or managing a wide variety of compliance audits, including: forward pricing proposals, incurred cost submissions, business system internal controls, Cost Accounting Standards, claims, and defective pricing. Bob was also directly involved in complex quantitative methods applications, particularly regression analysis and improvement curve applications.
Bob currently specializes in the Redstone GCI client base with complex DCAA audit issues related to business system internal controls and CAS disclosure statements and with developing and maintaining government compliant accounting and estimating systems. Bob also provides expert advice on compliance with FAR cost principles and Cost Accounting Standards and leads the development of forward pricing proposals, equitable adjustment claims and government contract litigation support.
Certificates of Completion are provided to all seminar participants who attend Federal Publications Seminars courses following the event, upon request.
All Federal Publications Seminars courses meet the course requirements of the National Contract Management Association’s certification programs. We are a proud Education Partner of the NCMA.
Federal Publications Seminars is part of West Professional Development, which is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have the final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website:
This Program is eligible for: 13.0 (CPE) hours of credit
Program Level: Basic
Program Prerequisite: None
Advance Preparation: None
Method: Group-Live
Defense Acquisition Workforce members must acquire 80 Continuous Learning Points (CLP) every two years from the date of entry into the acquisition workforce for as long as the member remains in an acquisition position per DoD Instruction 5000.66. We will provide you with documentation of points awarded for completing the event.
This Program is eligible for: 11.0 (CLP) hours of credit
States have widely varying regulations regarding MCLE credit. LegalEdcenter is an approved provider in AL, AK, AR, CA, GA, IL, ME, MO, MS, NC, ND, NE, NH, NJ, NM, NV, NY, OH, OK, PA, RI, SC, TN, TX, UT, VA, VI, VT, WA, WI, and WV. Credit may be applied for in other jurisdictions on request and in accordance with state MCLE rules.
** Please note that because some states are changing their policy on CLE reporting, you will need to fill out the request for credit from Federal Publications Seminars within 10 business days, or we may not be able to issue credits for the program.
This Program is eligible for: 11.0 (60 minutes), 13.0 (50 minutes)
Executive Conference and Training Center
22685 Holiday Park Drive, Suite 60
Suite 60
Sterling, VA 20166

Hampton Inn & Suites Dulles
22700 Holiday Park Drive
Sterling, VA 20166
(703) 537-7800

There is a room block for this location.  This hotel is located across the street from the ECTC.  For guest room reservations, call 703.537.7800 and reference “Federal Publications." Note that these reservations must be made three weeks prior to the start of the event and that the rooms are subject to availability.

Breakfast, lunch and breaks will be served at this location.


Hampton Inn & Suites Dulles
22700 Holiday Park Drive
Sterling, VA 20166
(703) 537-7800

There is a room block for this location.  This hotel is located across the street from the ECTC.  For guest room reservations, call 703.537.7800 and reference “Federal Publications." Note that these reservations must be made three weeks prior to the start of the event and that the rooms are subject to availability.

Breakfast, lunch and breaks will be served at this location.

NeoSystems Corp.
1861 International Drive
Suite 200
McLean, VA 22102

There is not a room block for this location. Nearby hotels include: 

Courtyard Tysons Corner Fairfax
1960 Chain Bridge Road
McLean, VA 22102


Hilton Garden Inn Tysons Corner
8301 Boone Blvd
Vienna, VA 22182

Hyatt Regency Tysons Corner Center
7901 Tysons One Pl
Tysons, VA 22102

Tysons Corner Marriott
8028 Leesburg Pike
Tysons, VA 22182

Basic or fundamental subject matter is covered. Courses are geared to general knowledge or can be taken as a refresher.
Specific topics or issues within a topic area are covered. Students should be familiar with terms of art and general concepts concerning the course topic.
Workshops and class discussions cover specific subject matter in-depth, and participation is strongly encouraged. Attendees should have at least 2-3 years' experience in the area of study.
Courses build upon students' knowledge and experience, and cover complex issues within the subject matter. Should have 4-5 years' mastery of subject for in-depth analysis.
Masters-level programs designed for professionals with 5+ years' experience. Courses cover in-depth and technical analysis on specific subjects and updates on current issues.
Register Now for:
Accounting Compliance for Government Contractors
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Date Location
October 23-24, 2018 Sterling, VA
December 5-6, 2018 McLean, VA
By Phone
Call (888) 494-3696