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Who should attend:

Compliance Officers, CFOs, Directors, Managers in functional areas of Contract Administration, Accounting, Finance, Compliance and Consulting. This course will benefit contractors who may be new in adopting or developing their accounting systems for government contracting and also for experienced contractors who want to modify and update their existing systems and practices.

What you will learn:

A two-day program covering accounting systems in the context of general cost accounting concepts and processes adapted to the specific requirements for contracting with the Federal Government. This course is designed to explain the fundamentals of Government procurement regulatory requirements that affect a Government contractor’s accounting system, with an emphasis on cost accounting by contract. The instruction outlines the components of an acceptable contract cost accounting system in consonance with critical regulations governing those requirements. The instruction also discusses methods for adapting those regulatory requirements into a well-functioning compliant cost accounting system.

The course begins with a basic understanding of the Government’s procurement approach, types of contracts, key procurement players, and other information necessary to understand the importance of a cost accounting system. More detailed discussion follows covering requirements for identifying direct costs, pooling and allocating indirect costs, capturing unallowable costs, documenting all processes, and project ledger requirements. Our instructors will outline the dangers and pitfalls of ineffective accounting practices through real-life experiences from working in the government procurement environment. This course will benefit contractors who may be new in adopting or developing their accounting systems for government contracting and also for experienced contractors who want to modify and update their existing systems and practices.

One of the unique features of the course is the use of a practical case study which reinforces the application of compliant cost accounting system practices through a hypothetical Government contractor scenario. This case study will highlight cost objective identification features consistent with Government contract accounting requirements and illustrate sound practices in the design and implementation of a functioning cost accounting system. The case study and real-life experiences the instructors will share with you will help you apply what you’ve learned in the lecture. This learning methodology also facilitates discussion, questions, and answers.


Silver Sponsor for the June 13-14 and December 6-7, 2017 Classes


Pleasant Valley Business Solutions, LLC
PVBS (Pleasant Valley Business Solutions) offers the premier Microsoft Dynamics DCAA-ready solution for government contractor ERP, financial management and project accounting. Only PVBS offers a Microsoft Dynamics solution that was created specifically to help growing government contractors better manage and optimize their Federal Government contracts. Visit PVBS at www.pvbs.net.
Dates and Locations
June 13-14, 2017
NeoSystems Corp.
McLean, VA
$1275
REGISTER
October 23-24, 2017
Executive Conference and Training Center
Sterling, VA
$1275
REGISTER
December 6-7, 2017
Waterview Conference Center at CEB
Arlington, VA
$1275
REGISTER
DAILY SCHEDULE
9:00 AM - 4:00 PM

1. Introduction to the Regulatory Environment

                a. Overview of the Federal Marketplace

                                1. Acquisition Cycle

                                2. The Regulatory Environment

                                3. Bid Proposals and Contract Award

                                4. Contract Performance and Closeout

                                5. Foundation Expectations of Government in Accounting Systems

                b. Main Players in Acquisition Process

                                1. Procuring Contracting Officer (PCO)

                                2. Administrative Contracting Officer (ACO)

                                3. Defense Contract Audit Agency (DCAA)

                                4. Inspector General (IG)

                c. Key Regulations Affecting Cost Accounting Systems

                                1. FAR Part 9 Contractor Qualifications

                                2. FAR Part 15 Contracting by Negotiations

                                3. FAR Part 16 Contract Types

                                4. FAR Part 31 Cost Principles

                                5. FAR Part 32 Contract Financing

                                6. Cost Accounting Standards (CAS)

                                7. Truth-in-Negotiations Act (TINA)

 

2. Establishing an Adequate Cost Accounting System

                a. Foundation Requirements

                                1. General Ledger Controls & Requirements

                                2. Financial Tracking and Profitability Evaluation

                                3. Subsidiary Systems Expectations

                                4. Chart of Accounts

                                5. Reconciliation Processes

                b. Basic Job Cost Accounting Expectations

                                1. Cost Segregation by Contract

                                2. Project Cost Ledger System

                                3. Tracking Unallowable Costs

                                4. Transaction Traceability to Subsidiary Ledgers

                                5. Requirements of SF 1408

                c. Specific Cost Accounting Provisions

                                1. Direct vs. Indirect Costs

                                                a. Understanding Direct Costs & Allocation Techniques

                                                b. Indirect Costs

                                                                (1.) Pooling Logical Cost Groupings

                                                                (2.) Selecting Appropriate Allocation Bases

                                                                (3.) Overhead vs. G&A

                                                                (4.) Intermediate Cost or Service Centers

                                                c. Consistency in Allocating Costs—CAS 402

                                2. Accounting for Unallowable Costs

                                3. Documentation Expectations

                                4. Timekeeping and Labor Charging

                                5. Billing System

                                                a. Relationship to Accounting System

                                                b. Billing Indirect Costs

                                                c. Monitoring Invoiced Amounts to Contract Ceilings

                                                d. Allowable Cost and Payment Contract Clause

                                6. Relationship of EVMS to Accounting System

 

3. Expanded Discussion of Selected FAR Part 31 Provisions

                a. Contracts Covered by FAR Part 31

                b. Selected Costs

                                1. Public Relations/Advertising

                                2. Bad Debts

                                3. Compensation

                                4. Contributions

                                5. Cost of Money

                                6. Employee Morale, Health & Welfare

                                7. Entertainment

                                8. Fines & Penalties

                                9. IR&D/B&P

                                10. Interest

                                11. Lobbying

                                12. Organization

                                13. Professional & Consultant Costs

                                14. Relocation

                                15. Rental

                                16. Selling & Marketing

                                17. Trade, Business Technical & Professional

                                18. Employee Travel

 

4. Overview of Government Contract Audits Linked to Cost

Accounting Systems

                a. Bid Proposals

                b. Accounting System Audits

                c. Provisional Indirect Billing Rates

                d. Incurred Cost Proposals

                e. CAS Compliance

                f. Estimating Systems

                g. Timekeeping & Labor Charging

                h. Billing Systems

                i. Financial Capability

                j. Purchasing System

                k. Defective Pricing

 

5. Case Study on SAMPLECO Contractor

                a. Designing Compliant Chart of Accounts

                b. Segregation & Tracking of Unallowable Costs

                c. Direct vs. Indirect Cost Identification

                                1. Identifying Direct Costs

                                2. Charging Indirect Costs to Appropriate Cost Center

                d. Indirect Cost Centers

                                1. Overhead

                                2. General & Administrative

                                3. Intermediate/Service Centers

                                4. Assigning Appropriate Allocation Bases

                e. Calculating and Tracking Actual Indirect Rates

                f. Job Cost Reports

                                1. Grouping Direct Costs by Job/Contract

                                2. Using Provisional Indirect Rates

                g. Billing System Considerations

                                1. Billing from Job Cost Summaries

                                2. Adjusting Provisional to Actual Indirect Rates

                h. Charging & Tracking Costs for Four Typical Types of Contracts

Government Contract Accounting Systems Compliance Course Curriculum

Courtney Edmonson, CPA

Courtney Edmonson, CPA, is a Senior Managing Consultant for Redstone Government Consulting, Inc. and specializes in government contracts cost accounting and compliance advisory services for small and large government contractors.

Ms. Edmonson has been a Consultant with Redstone Government Consulting, Inc. for ten years. Courtney has extensive experience with Federal Acquisition Regulation (FAR) and Cost Accounting Standards (CAS) compliance, evaluation and preparation of Cost Presentations, cost accounting systems setup and reviews, and policy and procedure preparation. In addition Courtney has many years of Financial Statement (GAAP) audit experience.

Courtney works with small and large contractors in pro-actively preparing contractors for government contracts challenges as well as resolving complex DCAA and government procurement issues. Her primary focus is cost accounting, pricing, and other financial compliance requirements, to include business systems (ICAPS) compliance, cost accounting systems, billings systems, budget & planning processes, estimating practices, incurred cost submission evaluation & preparation, and developing forward pricing proposals. More specifically, Courtney’s expertise includes establishing and/or evaluating job cost accounting structures, preparation of complex incurred cost and forward pricing rate proposals, evaluation of internal controls most often evaluated by DCAA, preparation/evaluation of policies and procedures, development of cost allowability evaluation programs, preparation of corrective action plans for overcoming DCAA audit findings, and development and presentation of regulatory compliance training.


Cynthia Dunn

Ms. Dunn is a Director – Washington, DC for Redstone Government Consulting, Inc.

Prior to joining Redstone Government Consulting, Inc., Ms. Dunn has been a Division Vice President/Controller for large Government contractors, where she was responsible for managing the accounting (G/L, A/R, A/P, payroll and financial reporting), contracts, human resources and compliance functions (DCAA and Sarbanes-Oxley). Ms. Dunn also spent four years as the manager of Internal Audit for a large government contractor and six years as an auditor in public accounting. Her areas of expertise include financial accounting, internal controls, cost accounting and indirect rates, government compliance (DCAA, FAR and CAS) and internal audit.

Publications

Ms. Dunn currently serves her clients by providing full accounting support, contract management, DCAA compliance and audit issues. Redstone Government Consulting, Inc.’s clients range in size from startup contractors to Fortune 500 Companies. Ms. Dunn has over 20 years’ experience in the government contracting industry and public accounting/consulting. She has been responsible for the accounting, financial reporting, budgeting and forecasting of a $600 million dollar division. She has negotiated indirect rates and audit issues with DCAA and worked extensively with outside auditors for both annual and Sarbanes-Oxley audits.

As a Vice President/Controller, she was responsible for developing and implementing policies and procedures for areas such as accounting, purchasing, travel, timekeeping, relocation, contract administration, human resources, etc. She ensured proper financial and internal controls throughout the division, reengineered business processes and was a key contributor to the strategic planning of the division working closely with the President, CFO and other key management on these issues. As a consultant, Ms. Dunn assists clients with establishing indirect cost rate structures, DCAA issues, incurred cost submissions, developing budgets and forecasts, policies and procedures, Service Contract Act and Davis-Bacon Act issues. She assists in the restructuring of a purchasing system and the policies and procedures to pass a DCMA CPSR. She has also reviewed business processes and assisted management with strategic planning and contract management issues.

Education

Ms. Dunn graduated from Virginia Commonwealth University with a Bachelor of Science in Accounting.

MEET YOUR CONTINUING EDUCATION CREDIT REQUIREMENTS
SEE INDIVIDUAL COURSES FOR AVAILABLE CREDITS
Certificates of Completion are provided to all seminar participants who attend Federal Publications Seminars courses following the event, upon request.
NCMA: CONTRACT MANAGER CERTIFICATION
All Federal Publications Seminars courses meet the course requirements of the National Contract Management Association’s certification programs. We are a proud Education Partner of the NCMA.
CPE: CONTINUING PROFESSIONAL EDUCATION
Federal Publications Seminars is part of West Professional Development, which is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have the final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.learningmarket.org.
CPE HOURS
This Program is eligible for: 13.0 (CPE) hours of credit
Program Level: Basic
Program Prerequisite: None
Advance Preparation: None
Method: Group-Live
CLP: CONTINUOUS LEARNING POINTS
APPROVED FOR CLP BY
DEFENSE ACQUISITION UNIVERSITY
Defense Acquisition Workforce members must acquire 80 Continuous Learning Points (CLP) every two years from the date of entry into the acquisition workforce for as long as the member remains in an acquisition position per DoD Instruction 5000.66. We will provide you with documentation of points awarded for completing the event.
CLP HOURS
This Program is eligible for: 11.0 (CLP) hours of credit
CLE: CONTINUING LEGAL EDUCATION
States have widely varying regulations regarding MCLE credit. LegalEdcenter is an approved provider in AL, AK, AR, CA, GA, IL, ME, MO, MS, NC, ND, NE, NH, NJ, NM, NV, NY, OH, OK, PA, RI, SC, TN, TX, UT, VA, VI, VT, WA, WI, and WV. Credit may be applied for in other jurisdictions on request and in accordance with state MCLE rules.
** Please note that because some states are changing their policy on CLE reporting, you will need to fill out the request for credit from Federal Publications Seminars within 10 business days, or we may not be able to issue credits for the program.
CLE HOURS
This Program is eligible for: 11.0 (60 minutes), 13.0 (50 minutes)
Executive Conference and Training Center
22685 Holiday Park Drive
Suite 60
Sterling, VA 20166
7037080808
RESERVATIONS AT GROUP RATE

Breakfast, lunch and breaks will be served at this location.

Hampton Inn & Suites Dulles
22700 Holiday Park Drive
Sterling, VA 20166
(703) 537-7800

There is a room block for this location.  This hotel is located across the street from the ECTC.  For guests room reservations, call 703.537.7800 and reference “Federal Publications” to get a room rate of $129/night, plus taxes.  Note that these reservations must be made three weeks prior to the start of the event and that the rooms are subject to availability.

TRAVEL INFORMATION

Breakfast, lunch and breaks will be served at this location.

Hampton Inn & Suites Dulles
22700 Holiday Park Drive
Sterling, VA 20166
(703) 537-7800

There is a room block for this location.  This hotel is located across the street from the ECTC.  For guests room reservations, call 703.537.7800 and reference “Federal Publications” to get a room rate of $129/night, plus taxes.  Note that these reservations must be made three weeks prior to the start of the event and that the rooms are subject to availability.

NeoSystems Corp.
1861 International Drive
Suite 200
McLean, VA 22102
571-234-4940
TRAVEL INFORMATION

There is not a room block for this location. Nearby hotels include:

Courtyard Tysons Corner Fairfax
1960 Chain Bridge Road
McLean, VA 22102
703-790-0207
http://www.marriott.com/hotels/travel/wastn-courtyard-tysons-corner-fairfax/

Hilton Garden Inn Tysons Corner
8301 Boone Blvd
Vienna, VA 22182
http://hiltongardeninn3.hilton.com/en/hotels/virginia/hilton-garden-inn-tysons-corner-DCATCGI/index.html 

Hyatt Regency Tysons Corner Center
7901 Tysons One Pl
Tysons, VA 22102
703-893-1234
https://tysonscornercenter.regency.hyatt.com/en/hotel/home.html

Tysons Corner Marriott
8028 Leesburg Pike
Tysons, VA 22182
 703-734-3200
http://www.marriott.com/hotels/travel/wastc-tysons-corner-marriott

Waterview Conference Center at CEB
1919 North Lynn Street
24th Floor
Arlington, VA 22209
5713033032
TRAVEL INFORMATION

Coffee, tea and water will be served throughout the day with an afternoon cookie break.  Breakfast and lunch are on your own. 

METRO RAIL LINE:

Yellow & Silver Line – METRO Stop – Rossyln
From the METRO - 1 Block East and 2 Blocks North on Lynn Street (Deloitte & CEB Offices)

There is not a room block for this location.  Suggested nearby hotels are:

Hyatt Arlington (0.2 mi SW)
1325 Wilson Blvd, Rosslyn, VA
703-525-1234

Le Meridien Arlington (156 ft. SE)
1121 19th St. N., Arlingotn, VA
703-351-9170 

Holiday Inn (0.1 mi W)
1900 North Fort Myer Drive, Arlington, VA
703-807-2000

Marriott Key Bridge (0.2 mi NW)
1401 Lee Highway, Arlington, VA
703-243-1093

100
Basic or fundamental subject matter is covered. Courses are geared to general knowledge or can be taken as a refresher.
200
Specific topics or issues within a topic area are covered. Students should be familiar with terms of art and general concepts concerning the course topic.
300
Workshops and class discussions cover specific subject matter in-depth, and participation is strongly encouraged. Attendees should have at least 2-3 years' experience in the area of study.
400
Courses build upon students' knowledge and experience, and cover complex issues within the subject matter. Should have 4-5 years' mastery of subject for in-depth analysis.
500
Masters-level programs designed for professionals with 5+ years' experience. Courses cover in-depth and technical analysis on specific subjects and updates on current issues.
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Accounting Compliance for Government Contractors
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Date Location
June 13-14, 2017 McLean, VA
REGISTER
October 23-24, 2017 Sterling, VA
REGISTER
December 6-7, 2017 Arlington, VA
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By Phone
Call (888) 494-3696