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Who should attend:

CFOs, Directors, Managers in functional areas of Contract Administration, Accounting, Finance, Compliance and Consulting. Any organization who are required to submit their incurred costs to the Federal Government

What you will learn:

Government contractors subject to an Allowable Cost and Payment contract clause must submit an adequate incurred cost proposal together with supporting data for each fiscal year within six months after the end of those fiscal years. To establish final indirect rates and direct contract costs consistent with these important procurement provisions, contractors must understand all components of an adequate incurred cost proposal and the costs that must be included within these submissions.

This course focuses on what contractors must know about the Incurred Cost Submission, ICS, including analysis of ICS Model Schedules, Contract Costs, and Rate Structures.

Our expert instructors will walk you through a step-by-step guide to the preparation and filing of the Incurred Cost Submission (ICS) for Government contractors.

This workshop is designed to show contractors how to identify and capture all allowable costs that may be claimed for reimbursement in the prescribed format consistent with FAR Part 42 requirements, and mitigate the risk of audit problems and issues.

The instructors will provide a detailed, step by step guide to the preparation and development of the Incurred Cost Submission ICS. It begins with an explanation of accounting requirements such as the rules for allowability and allocability required to facilitate the successful completion of an ICS. The workshop also analyzes the different types of indirect rate structures used by contractors and delineates how companies should develop and present indirect rate structures and claimed costs as a part of these submissions.

Through the use of a case study and exercise, workshop attendees will prepare and develop a company ICS. Students will learn critical data points, supporting documentation, and how to reduce audit risks when these submissions are reviewed. In addition, the workshop will cover the Incurred Cost Electronic model ICE, the electronic version of the model incurred cost proposal, and learn how it should be filed.

Whether you have been doing business with the Federal Government for many years or have just won your first contract award, you will be provided with the skills and tools that will help to ensure that your submission is accurate, adequate, and complete.

Materials include:

    • Course Manual

    • Federal Acquisition Regulation Desk Reference

    • Case Studies

Dates and Locations
December 12-13, 2016
American Management Association
Arlington, VA, Virginia
$1250
REGISTER
February 7-8, 2017
Executive Conference and Training Center
Sterling, VA
$1275
REGISTER
March 22-23, 2017
Embassy Suites Orlando - Lake Buena Vista Resort
Orlando, FL
$1325
REGISTER
May 8-9, 2017
Hyatt Regency La Jolla at Aventine
San Diego, CA
$1325
REGISTER
July 17-18, 2017
The Westin Hilton Head Island
Hilton Head Island, SC
$1325
REGISTER
September 19-20, 2017
Caesars Palace
Las Vegas, NV
$1325
REGISTER
November 6-7, 2017
Hyatt Regency Mission Bay Spa and Marina
San Diego, CA
$1275
REGISTER
December 5-6, 2017
Executive Conference & Training Center
Sterling, VA, Virginia
$1275
REGISTER
DAILY SCHEDULE
8:00 AM - 3:00 PM
Schedule for La Jolla, CA and Hilton Head, SC Weeklong Conferences
9:00 AM - 4:00 PM
Schedule for All Other Locations

Workshop Curriculum

  1. Introduction and Overview: the Incurred Cost Submission (ICS)
    a. Purpose of the ICS
    b. When it is Required
    c. ICS Schedule Overview
    d. Understanding the Requirements of Different
    Contract Types
    e. Data Requirements for Different Functional Areas
  2. Understanding & Establishing an Indirect Rate Structure
    a. Direct & Indirect Costs
    b. Indirect Cost Pools & Allocation Bases
    c. Causal / Beneficial Relationships
    d. Examples / Indirect Cost Pools
    • Fringe
    • Overhead
    • G&A
    • Material / Subcontractor Handling.
    e. Intermediate Cost Pools & Service Centers
  3. Managing Indirect Rates
    a. Budgeting / Estimating for Growth
    b. Rate Monitoring and Management
    c. Modifying Provisional Rates
    d. Common Pitfalls to Avoid
    e. Changing your Rate Structure
  4. Cost Allowability and Allocability
    a. Understanding Unallowable Costs
    b. FAR Part 31
    c. Overview of Allocability
    d. Reasonable Tests
    e. Consistent Treatment of Costs
  5. ICS Schedule Analysis
    a. Schedules H, K & I – the Critical Schedules
    • Actual Incurred Costs by Contract
    • Hours Incurred by Labor Category for T&M Contracts
    • Billed Costs vs. Incurred Costs
    b. Schedules B, C & D – Final & Intermediate
    Cost Pools
    c. Schedule E – Establishing the Allocation Bases
    d. Schedule F – Facilities Capital Cost of Money
    e. Schedule J – Finalizing Subcontractor Cost Data
    f. Schedule L – Validating Labor
    g. Schedule O – Contract Closeouts
    h. Schedule T – Executive Compensation
    i. Additional / Supplemental Schedules
  6. The ICS Case Study
    a. Reviewing Incurred Costs by Contract
    b. Data from your Accounting System
    c. Additional Job Cost Records
    d. Establishing Cost Pools and Bases
    e. Excluding Unallowable Costs
    f. Setting Up Schedules H&K
    g. Schedule I
    h. Review of Additional Data Points to Support all
    Remaining Schedules
  7. Preparing & Submitting the ICS
    a. Step by Step Guide
    b. Schedule Analysis
  8. Preparing & Submitting the ICE
    a. Electronic Version
    b. User-Friendly Submission Package
    c. An Adequate Submission
  9. Relevant Historical Data
    a. When No Data Exists
    b. Contracting Officer Authority
    c. Penalties for Mischarging
  10. ICS Audits
    a. Audit Evaluation
    b. Contract Costs
    c. Direct Costs
    d. Indirect Costs
    e. Overhead Costs
    f. G&A Expenses
    g. Facilities Capital Cost of Money
Chad Braley
Chad Braley is the CEO and Managing Director of Capital Edge Consulting, Inc. in Reston, VA. 

His areas of expertise include cost accounting and indirect rates, proposal development, contracts management and administration, DCAA audit and non-compliance expertise, ERP implementation support, training, Federal Acquisition Regulations (FAR) and Cost Accounting Standards (CAS) compliance support.  

Mr. Braley's experience also includes providing full contract lifecycle support, from acquisition phase identification and proposal development, to contract closeout assistance. While in industry, Chad managed a wide array of contract types, including cost plus fixed fee (CPFF), cost plus award fee (CPAF), firm fixed price (FFP), and time and material (T&M), both at a prime and subcontract level. In addition to managing these contracts, he was responsible for developing proposals, negotiating contracts, and overseeing the invoicing of all contracts.  

Mr. Braley teaches numerous training courses for Federal Publication Seminars, including A Practical Guide to the Incurred Cost Submission and A Manager's Guide to EVMS. Mr. Braley has lectured at NCMA's World Congress and performs compliance webinars for multiple software companies. 

Mr. Braley graduated from the Williams School of Commerce at Washington and Lee University with a Bachelor of Science in Commerce, with a Business Administration major
Michelle Massarini
Michelle Massarini is a Senior Manager for Capital Edge Consulting, Inc. Her focus is on providing full contract lifecycle professional support to government contractors and government agencies in the areas of compliance, accounting, contracts, and training. Michelle’s areas of expertise include Federal Acquisition Regulations (FAR), Cost Accounting Standards (CAS), DCAA compliance and audit support, government cost accounting requirements, and Deltek Costpoint.
Since joining Capital Edge in 2010, Michelle has provided guidance to companies in a variety of areas including, but not limited to, the creation and preparation of incurred cost submissions, forward pricing models, the development and maintenance of CAS Disclosure Statements, cost impact studies as required for making changes to cost accounting practices, booked to billed reconciliations, contract closeouts, and contractor business system reviews, including but not limited to Accounting, Estimating, & Purchasing. Michelle has designed reports in Deltek Cognos and Impromptu to support booked to billed reconciliations, incurred cost submissions and related audits as required by DCAA. She has initiated and assisted in the implementation of policies and procedures, and provided recommendations that allow for efficiency and precision in day-to-day activities for various levels of accounting, purchasing, estimating, and contracting personnel. Michelle has also served as a subject matter expert in the design and implementation of Deltek Costpoint.
Additionally, Michelle speaks at training seminars on the topic of incurred cost submissions for both Federal Publication Seminars (Fed Pubs) and Public Contracting Institute (PCI). She is also a member of the National Defense Industrial Association (NDIA) and Professional Services Counsel (PSC).
Prior to joining Capital Edge Consulting, Michelle spent 12 years in government contracting in both the environmental engineering and software development/IT support industries. She has experience in a wide range of roles including cost accounting manager, financial (project-level) manager, and procurement specialist. Michelle has extensive knowledge in the compilation of incurred cost submissions, analysis of various financial margins and metrics, designing indirect rate structures, and end-user functionality of Deltek Costpoint
MEET YOUR CONTINUING EDUCATION CREDIT REQUIREMENTS
SEE INDIVIDUAL COURSES FOR AVAILABLE CREDITS
Certificates of Completion are provided to all seminar participants who attend Federal Publications Seminars courses following the event, upon request.
NCMA: CONTRACT MANAGER CERTIFICATION
All Federal Publications Seminars courses meet the course requirements of the National Contract Management Association’s certification programs. We are a proud Education Partner of the NCMA.
CPE: CONTINUING PROFESSIONAL EDUCATION
Federal Publications Seminars is part of West Professional Development, which is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have the final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.learningmarket.org.
CPE HOURS
This Program is eligible for: 13.0 (CPE) hours of credit
Program Level: Basic
Program Prerequisite: None
Advance Preparation: None
Method: Group-Live
CLP: CONTINUOUS LEARNING POINTS
APPROVED FOR CLP BY
DEFENSE ACQUISITION UNIVERSITY
Defense Acquisition Workforce members must acquire 80 Continuous Learning Points (CLP) every two years from the date of entry into the acquisition workforce for as long as the member remains in an acquisition position per DoD Instruction 5000.66. We will provide you with documentation of points awarded for completing the event.
CLP HOURS
This Program is eligible for: 11.0 (CLP) hours of credit
CLE: CONTINUING LEGAL EDUCATION
States have widely varying regulations regarding MCLE credit. LegalEdcenter is an approved provider in AL, AK, AR, CA, GA, IL, ME, MO, MS, NC, ND, NE, NH, NJ, NM, NV, NY, OH, OK, PA, RI, SC, TN, TX, UT, VA, VI, VT, WA, WI, and WV. Credit may be applied for in other jurisdictions on request and in accordance with state MCLE rules.
** Please note that because some states are changing their policy on CLE reporting, you will need to fill out the request for credit from Federal Publications Seminars within 10 business days, or we may not be able to issue credits for the program.
CLE HOURS
This Program is eligible for: 11.0 (60 minutes), 13.0 (50 minutes)
American Management Association
2345 Crystal Drive, Second Floor
Arlington, VA, Virginia 22202
5714812208
TRAVEL INFORMATION
American Management Association (AMA)
2345 Crystal Drive, Second Floor
Arlington, VA 22202
PH:  571.481.2208
http://www.amaconferencecenter.org/washington.htm

METRO RAIL LINE:
Yellow & Blue Line – METRO Stop – Crystal City
From the METRO - AMA is 2 blocks east and 4 blocks south on Crystal Drive.
http://www.amaconferencecenter.org/washington-directions-maps.htm

There is not a room block for this location, however the AMA offers special hotel rates.  
Please visit http://www.amaconferencecenter.org/washington-hotels.htm
Caesars Palace
3570 Las Vegas Blvd S
Las Vegas, NV 89109
8662775944
RESERVATIONS AT GROUP RATE

For guest room reservations, call 866-277-5944 and ask for the “Federal Publications” room block. Rate is $169/night plus taxes and reservations must be made by September 2, 2017.  Rooms are subject to availability.

TRAVEL INFORMATION

For guest room reservations, call 866-277-5944 and ask for the “Federal Publications” room block. Rate is $169/night plus taxes and reservations must be made by September 2, 2017.  Rooms are subject to availability.

Embassy Suites Orlando - Lake Buena Vista Resort
8100 Lake Street
Orlando, FL 32836
407-239-1144
RESERVATIONS AT GROUP RATE

A room block is available for this location and is $159/night plus taxes. There is also a discounted resort fee included which is $19.95 daily, plus tax, and it valued at $150.  This fee includes wi-fi, local and domestic calls, 10% off Spa Services, two bottled waters upon arrival, Walt Disney World shuttle*, USA Today and the Wall Street Journal, daily Disney drive-in movie and Activity Concierge.  

To reserve a room, call 407-239-1144 and reference the ‘Federal Publications’ room block. Reservations must be made by Saturday, February 18, 2017 and are rooms are subject to availability.  

Early departure fee
The hotel reserves the right to impose a $75 early checkout fee for guests that depart the hotel on a date earlier than originally reserved.

Late departure fee
The hotel reserves the right to impose a $75 late checkout fee for guests that wish to stay up until 6:00 p.m.

PARKING
Valet parking is $18/day
Overnight parking is $12/day
Day valet parking is $7/day
Day self-parking is $5/day

TRAVEL INFORMATION

A room block is available for this location and is $159/night plus taxes. There is also a discounted resort fee included which is $19.95 daily, plus tax, and it valued at $150.  This fee includes wi-fi, local and domestic calls, 10% off Spa Services, two bottled waters upon arrival, Walt Disney World shuttle*, USA Today and the Wall Street Journal, daily Disney drive-in movie and Activity Concierge.  

To reserve a room, call 407-239-1144 and reference the ‘Federal Publications’ room block. Reservations must be made by Saturday, February 18, 2017 and are rooms are subject to availability.  

Early departure fee
The hotel reserves the right to impose a $75 early checkout fee for guests that depart the hotel on a date earlier than originally reserved.

Late departure fee
The hotel reserves the right to impose a $75 late checkout fee for guests that wish to stay up until 6:00 p.m.

PARKING
Valet parking is $18/day
Overnight parking is $12/day
Day valet parking is $7/day
Day self-parking is $5/day

Executive Conference & Training Center
22685 Holiday Park Drive, Suite 60
Suite 60
Sterling, VA, Virginia 20166
7035631509
TRAVEL INFORMATION
There is a room block for this location.  This hotel is located across the street from the ECTC.  For guests room reservations, call 703.537.7800 and reference “Federal Publications” to get a room rate of $129/night, plus taxes.  Note that these reservations must be made three weeks prior to the start of the event and that the rooms are subject to availability.
Executive Conference and Training Center
22685 Holiday Park Drive
Suite 60
Sterling, VA 20166
7037080808
RESERVATIONS AT GROUP RATE

Breakfast, lunch and breaks will be served at this location.

Hampton Inn & Suites Dulles
22700 Holiday Park Drive
Sterling, VA 20166
(703) 537-7800

There is a room block for this location.  This hotel is located across the street from the ECTC.  For guests room reservations, click here to get a room rate of $129/night, plus taxes.  Note that these reservations must be made three weeks prior to the start of the event and that the rooms are subject to availability.

TRAVEL INFORMATION

Breakfast, lunch and breaks will be served at this location.

Hampton Inn & Suites Dulles
22700 Holiday Park Drive
Sterling, VA 20166
(703) 537-7800

There is a room block for this location.  This hotel is located across the street from the ECTC.  For guests room reservations, click here to get a room rate of $129/night, plus taxes.  Note that these reservations must be made three weeks prior to the start of the event and that the rooms are subject to availability.

Hyatt Regency La Jolla at Aventine
3777 La Jolla Village Dr.
San Diego, CA 92122
8884211448
RESERVATIONS AT GROUP RATE

For guest room reservations and to receive a rate of $199/night, plus taxes, click here. These reservations MUST be made by April 7, 2017, and are subject to availability. As an additional benefit, we are offering a $5 flat rate for overnight and daily self-parking at the Hyatt. 

Early Departure Fee
Hyatt Hotels and Resorts have an early departure fee of one night’s room and tax. Departure dates are reconfirmed at check- in and are subject to a fee if changed after the check-in process is completed.

RESERVATIONS AT GOVERNMENT PER DIEM

Please note that we have also reserved a limited number of guest rooms at the government per diem rate. These rooms are limited to one attendee per qualifying company. Please call the Hyatt Regency La Jolla at 858.552.1234 x2204 and reference the ""Federal Publications Government Room Block"" to obtain this special rate. Guest rooms at the government per diem will be available until April 7, 2017, and are subject to availability. You will be required to present a valid Government ID upon check-in to confirm use of the government rate.

Early Departure Fee
Hyatt Hotels and Resorts have an early departure fee of one night’s room and tax. Departure dates are reconfirmed at check- in and are subject to a fee if changed after the check-in process is completed.

TRAVEL INFORMATION

For guest room reservations and to receive a rate of $199/night, plus taxes, click here. These reservations MUST be made by April 7, 2017, and are subject to availability. As an additional benefit, we are offering a $5 flat rate for overnight and daily self-parking at the Hyatt. 

Government Per Diem

Please note that we have also reserved a limited number of guest rooms at the government per diem rate. These rooms are limited to one attendee per qualifying company. Please call the Hyatt Regency La Jolla at 858.552.1234 x2204 and reference the ""Federal Publications Government Room Block"" to obtain this special rate. Guest rooms at the government per diem will be available until April 7, 2017, and are subject to availability. You will be required to present a valid Government ID upon check-in to confirm use of the government rate.

Early Departure Fee
Hyatt Hotels and Resorts have an early departure fee of one night’s room and tax. Departure dates are reconfirmed at check- in and are subject to a fee if changed after the check-in process is completed.

Hyatt Regency Mission Bay Spa and Marina
1441 Quivira Road
San Diego, CA 92019
6192214823
TRAVEL INFORMATION

Coffee, tea and water will be served throughout the day with an afternoon cookie break.  Breakfast and lunch are on your own.

Room Block Information

Please call the Hyatt Regency Mission Bay Spa & Marina at 619-224-1234 and reference the “Federal Publications” room block.  

All November course room blocks are $219/night plus taxes and reservations must be made by 10/6/17. 
The Westin Hilton Head Island
2 Grasslawn Avenue
Hilton Head Island, SC 29928
8886278551
RESERVATIONS AT GROUP RATE
Federal Publications' room block rate is $233/night plus taxes, plus a discounted resort fee of $8 (not reflected until checkout). Reservations must be made by Monday, June 16 and are subject to availability.  For guest room reservations, click here 
RESERVATIONS AT GOVERNMENT PER DIEM

Please note that we have a LIMITED number of guest rooms available at the government per diem ($144/night plus taxes, plus a discounted resort fee of $8 [not reflected until checkout]. Reservations must be made byMonday, June 16 and are subject to availability. 

These rooms are limited to ONE ATTENDEE PER QUALIFYING COMPANY, and you will be required to present a valid government ID upon check-in to confirm use of government rate.

TRAVEL INFORMATION

Federal Publications' room block rate is $233/night plus taxes, plus a discounted resort fee of $8 (not reflected until checkout). Reservations must be made by Monday, June 16 and are subject to availability.  For guest room reservations, click here 

Guest Rooms at the Government Per Diem:
Please note that we have a LIMITED number of guest rooms available at the government per diem ($144/night plus taxes, plus a discounted resort fee of $8 [not reflected until checkout]. Reservations must be made by Monday, June 16 and are subject to availability. 

These rooms are limited to ONE ATTENDEE PER QUALIFYING COMPANY, and you will be required to present a valid government ID upon check-in to confirm use of government rate.

Register Now for:
A Practical Guide to the Incurred Cost Submission (ICS)
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Date Location
December 12-13, 2016 Arlington, VA, Virginia
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February 7-8, 2017 Sterling, VA
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March 22-23, 2017 Orlando, FL
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May 8-9, 2017 San Diego, CA
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July 17-18, 2017 Hilton Head Island, SC
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September 19-20, 2017 Las Vegas, NV
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November 6-7, 2017 San Diego, CA
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December 5-6, 2017 Sterling, VA, Virginia
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By Phone
Call (888) 494-3696